Article ID: 1203 | Last Updated: Tue, Feb 27, 2024 at 3:01 PM
The process for hiring Student Employees and Teaching Assistants (TAs) has changed with the launch of Workday.Please see they follow these instructions to ensure the applicable IT Accounts and Accesses are created. For regular employee onboarding requests, please complete theOkanagan - Employee IT Onboardingform. The onboarding must come from a supervisor or department administrator (it is not possible to onboard yourself). Also,PLEASE NOTEthat employees will have their Employee ID automatically affiliated with their CWL account after they are hired in Workday - this is no longer done by the user. Student Employees and Teaching Assistants (TA) might require the following accounts based on their position: Notes & Requirements: The Workday new hire workflow has a step where the HR Admin is required to select or create an identity. For all Student Employees, they should be selecting anexisting identityvia theDeDupe processas these users should already have existingCWLidentities affiliated with their Student IDs. Instructions for Student Employees and Teaching Assistants (with existing CWL accounts): 1. Go tomyAccountand login with yourCWLID and Password. 2. Check if your Employee Number is displayed underAffiliation(s). 3. The Employee Number should already be affiliated with yourCWLaccount and should be listed underCurrent Affiliations. If this is the case, please seeAccessing Accountssection. 4. If the Employee Number is not yet affiliated with your account, it will be necessary to contact IT Service Centre to request for the affiliation to be added. Accessing accounts An alias is like a shortcut to an email address. The messages still go the same place, but the address may be different or have multiple addresses to the same destination. Staff and Faculty of UBCO can Alias their email address to aFirst.LastName@ubc.caformat to allow for an easy-to-use naming convention. This may be required for some access to UBCO software. Please note that only current staff and faculty can create an email alias. To Alias your FASmail account, you can follow this simple five-step procedure: If you do not see the option to "Add FASmail Alias", this means: Once service eligibility is met, you can sign in toportal.office.com UBC has a campus-wide license for Zoom as a platform for delivering courses online and larger meetings. Zoom is an easy-to-use video conferencing platform that offers a wide range of features. For more information on the service, please visit:https://it.ubc.ca/zoom Zoom is available to all UBC Employees (faculty, staff, and paid students), for meeting and collaboration purposes, as well as for live online classes of up to 250 attendees. To meet the eligibility requirements, the meeting host must have the following: Before Student Employees and Teaching assistants can request a Zoom account, they need to ensure that theirEmployee ID is affiliated with theirCWLidentity and they have access toFASmail by following the steps outlined inInstructions for Student Employees and Teaching Assistance (with existing CWL accounts)section. After the FASmail account is created, complete the following steps to request a Zoom account: Administrators looking to set-up additional IT services for individuals that are new to UBC can use the Okanagan Employee IT Onboarding ticket form, a one-stop form with the ability to request accounts, phone service, and IT equipment. For more information or assistance, please contact theITServices Helpdesk- 250.807.9000 or 855.807.9001.How to Alias a FASmail account
Microsoft Teams and OneDrive
Zoom Account
Zoom Eligibility
Ensure that Employee ID is linked withCWL
Zoom Account Creation
New to UBC - Okanagan Employee IT Onboarding
Posted by: Justin Avdich - Tue, May 10, 2022 at 10:14 AM. This article has been viewed 5077 times.
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