About SUNY Polytechnic Institute:
Employment is with the State University of New York Polytechnic Institute (SUNY Poly) SUNY Polytechnic Institute (SUNY Poly) is New York's globally recognized leader in higher education and technology innovation, research and development. SUNY Poly serves as a major resource for pioneering research and development, technology deployment, education, and commercialization for the international nanoelectronics industry.
SUNY Poly is dedicated to the goal of building a diverse and inclusive teaching, research, and working environment. Potential applicants who share this goal, especially underrepresented minorities, women, persons with disabilities, and veterans are strongly encouraged to apply.
Job Description:
The Administrative Assistant II reports to and provides high-level support to the Vice President for Human Resources. The Human Resources office is comprised of two departments across two campuses (Utica and Albany).The Administrative Assistant II also provides support for Human Resources office functions across the two campuses.
The Administrative Assistant II will be responsible for a wide range of administrative tasks related to correspondence, filing, and calendar management. This successful candidate will also be responsible for work coordination, customer service, fielding of questions, information gathering, and compilation of reports.
Assist other members of the team with projects and daily support on an as needed basis. Position requires a high degree of independent judgement, autonomy, confidentiality and flexibility. Other reasonable duties as assigned.
Salary $58,046
Requirements:
Non-competitive: high school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.
** Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Applicants must address in their applications their abilities to work with a culturally diverse population. This position is contingent on the satisfactory completion of a background check; this position may require annual checks.
Additional Information:
PREFERRED REQUIREMENTS
Applicants must be able to determine and manage multiple priorities, possess strong interpersonal and written communication skills, and strong problem-solving skills and outstanding customer services skills. Must have a working knowledge of the MS Office suite (specifically Word, Excel, Outlook, PowerPoint, etc).
Must have the ability to establish effective working relationships with a variety of constituents at all levels of the institution.
Must possess demonstrated knowledge of administrative and clerical practices and procedures and the ability to analyze and summarize information in both narrative and numerical form.
Persons interested in the above position must submit a resume, cover letter, three references, a diversity statement, along with The SUNY Polytechnic employment application. In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position, please email us at HR@Sunypoly.eduor call 315-792-7191.
Application Instructions:
SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.
As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law.. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:
https://sunypoly.edu/sites/default/files/University Police/Clery-Statistics-pages-Utica-2021.pdf
or at:https://sunypoly.edu/sites/default/files/University Police/Clery-Statistics-pages-Albany-2021.pdf
Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator TitleIX@sunypoly.edu at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email OCR.NewYork@ed.gov.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov
